How to Edit, Update, or Cancel Scheduled Activities in Trainin
Estimated Reading Time: 4 minutes
Applies to: All Plans
Quick Summary
This guide explains how to modify Activities in your Schedule. You can update a single session, edit an entire recurring series, change the location, or cancel scheduled sessions.
Keeping your Schedule accurate ensures clients always see the correct Activities and can book sessions without confusion.
Why This Matters
Your Schedule is where clients discover and book your Activities. When details change (such as time, location, or instructor) updating the Schedule ensures your availability remains accurate.
Properly managing these updates prevents double bookings, missed sessions, and confusion for your clients.
Step by Step Instructions
Step 1: Open your Schedule: Schedule > Calendar
– Locate the Activity you want to modify in your Schedule calendar view.
Step 2: Edit a single Activity session: Schedule > Calendar > Select Activity > Edit > Edit Session
– Use this option when you need to update only one session, such as changing the time, instructor, or capacity.
Step 3: Edit an entire recurring Activity series: Schedule > Calendar > Select Activity > Edit Series
– Choose this option when you want to modify all sessions in the series, such as updating the Activity name, recurring day, instructor, location or even add an end date to the series.
Step 4: Cancel an entire Activity: Schedule > Calendar > Select Activity > Cancel
– You can cancel that session or check the box to cancel all the sessions in the series.
Best Practice
Before saving any changes, confirm whether the update should apply to a single session or the entire recurring series. This helps prevent unintended changes to multiple Activities.
Pro Tips
Use recurring series for weekly Activities to avoid manually scheduling each session.
If only one session changes, always edit the individual Activity instead of the full series.Review your Schedule after making updates to ensure the sessions appear correctly for clients.
Common Questions
Can I change only one session in a recurring Activity series?
– Yes. Editing a single Activity allows you to update that specific session without affecting the rest of the series.
What happens if I cancel a series?
– All upcoming Activities in that series will be cancelled in the Schedule.
What happens if there are bookings in a class that I cancel or change?
– If you edit or move a class, all booked clients will automatically move with that class and keep their booking.
– If the class is cancelled, any client who paid with Credits will automatically receive their Credits back.
Can I change the location of an Activity after it has been scheduled?
– Yes. You can update the location or room through the Activity series settings.
Do clients see schedule updates immediately?
– Yes. Once the changes are saved, the updated information appears immediately in the client app.
If you want to learn more about managing your Schedule and Activities, contact support@trainin.com.
Related Articles
How to Create Recurring Activities in Your Schedule
How to set business hours and block off Holidays in the calendar
How to add activities to your schedule to let customers book
How to add your (or your team's) tasks in the schedule
How to manage the attendance of your classes for reporting
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